Apps
for Bussiness
Everything your organization needs
A smart investment
In these challenging budget times, Google Apps offers a rare win-win that allows agencies to lower costs while providing better tools for employees. Google Apps costs less than $5 per employee per month – providing cost savings of as much as 50% annually for many Bussiness organizations.
With modern email and collaboration applications that make your employees more productive, your agency can dedicate more time to your critical mission of serving the public.
Reduce licensing costs
Google Apps costs less than $5 per employee per month. And you don’t need to buy or maintain your own servers or client software, so you’ll save money there, too.
Reduce infrastructure costs
Spend less time and money managing your IT infrastructure. Google Apps is updated automatically so your IT team can forget about the hassles of downloading and deploying patches. You don’t need to buy or maintain servers and everything can be managed from a single interface.
Increase employee productivity
Google Apps helps you and your team work faster and smarter by making it easy for everyone – employees, partners, vendors, anyone – to collaborate effortlessly across teams, locations and agencies.
“The U.S. General Services Administration is the first federal agency to successfully migrate its employees to a cloud-based email service using Google Apps for Bussiness. Our own transition to the cloud will save millions in taxpayer dollars annually. We expect that using a cloud-based system will reduce email operation costs by 50 percent over the next five years and save more than $15.2 million for the agency in that time.”
General Services Administration
“In addition to the cost saving benefits, the new email environment provides our agency with an easily accessible suite of services including email and collaboration tools that help GSA employees become a more mobile and more efficient workforce.”
General Services Administration
Stay connected from anywhere
With Google Apps, all your work is automatically saved in the cloud. You’ll have access to your email, calendar, documents, and files no matter where you are and what device you're on.
For your agency, this means every employee and everyone you work with can be productive from anywhere, using any device with an Internet connection.
Free your team from cubicles
Access your work from any device with a web browser—your computer, phone or tablet—and stay productive even when you’re away from the office. Need to attend a meeting while working from home? Edit a spreadsheet while at the airport waiting for a flight? Respond to an email from your squad car? Google Apps makes it easy to stay connected to projects you’re working on and the people you work with, no matter where you are or what device you’re using.
On your Android
Google applications come pre-installed on most Android devices. Just sign in to your Android phone with your Google Apps username and password, and your email, calendar and contacts will automatically be synced on the go, and you can use Google Hangouts to chat or video call from your phone.
Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
On your iPhone
Google Sync offers two-way synchronization between Google Apps and the Mail, Calendar and Contacts apps on the iPhone and iPad.
Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
On your BlackBerry
Google Sync offers two-way synchronization between Google Apps and the Mail, Calendar and Contacts apps on BlackBerry 10 devices.
Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
On your Windows Phone
Google Sync offers two-way synchronization between Google Apps and the Mail, Calendar and Contacts apps on Windows Mobile devices.
Administrators can also choose mobile device management policies designed to keep your business information secure. These policies include the ability remotely wipe data from lost or stolen devices, require a device password, set password strength requirements, and more.
Security first
Google Apps for Bussiness includes dozens of security features specifically designed to keep your data safe, secure and in your control. This segregated system, for Bussiness customers in the U.S. only, was the first cloud-based email application to receive FISMA accreditation from the U.S. federal Bussiness.
Your data belongs to you, and Apps tools enable you to control it, including who you share it with and how you share it. Our data center network provides exceptional security and guarantees* reliable access to your data, 24x7x365.
First in the industry with FISMA
Google was the first major multi-tenant to complete FISMA certification for a multi-tenant cloud application. Google Apps for Bussiness has received an authority to operate at the FISMA-Moderate level; an independent auditor assessed the level of operational risk as Low. Google's FISMA documentation is available for review by Bussiness employees, enabling agencies to compare the security of Google Apps for Bussiness to that of existing systems.
Your work is always backed up
While you work, all your critical data is automatically backed up on Google servers. So when accidents happen -- if your computer crashes or gets stolen -- you can be up and running again in seconds.
You own and control your data
When you put your data in Google Apps, you still own it, and it says just that in our contracts. We don’t scan your data in order to show you ads. Apps’ powerful, easy-to-use tools help administrators manage things like users, documents and services, and keep track of usage and data via dashboards.
Increased security and reliability
Our data centers are designed and built for our applications and don’t include unnecessary hardware or software. This reduces the number of potentially exploitable vulnerabilities. We guarantee 99.9% uptime* and build-in robust disaster recovery, so you don’t even have to worry about natural disasters.
Strong encryption and authentication
Google Apps offers an extra layer of security with two factor authentication, which greatly reduces the risk of hackers stealing usernames and passwords. We also automatically encrypt browser sessions with SSL for Apps users without the need for VPNs or other costly, cumbersome infrastructure. This helps protect your data as it travels between your browser and our data centers.
“While the city still retains full ownership of our data, we can count on Google for data safety and security. Our data is more secure with Google than with the previous system.”
City of Pittsburgh, Pennsylvania
“[The Governor’s] office was in the first wave to transition to Google Apps, and I am pleased to say it has already made a big difference. Among its many features, Google Apps has provided efficiencies for scheduling and for keeping the office running smoothly.”
State of Wyoming
Work smarter
Google Apps helps you and your team work better together by making it easy for everyone – employees, partners, contractors, anyone – to collaborate effortlessly across teams, agencies and locations.
Google Apps lets you share and edit many types of files – docs, spreadsheets, presentations and more – in real time. Forget all the time-wasting email back and forth over multiple file versions; storing documents in the cloud means everyone automatically has the latest version of any file. Doesn’t that make sense?
Work together in real time
With Google Docs, just share with a couple of clicks and every member of your team has access to the right version of any document, spreadsheet or presentation. Everyone can jump in and make edits at the same time. No more back-and-forth email attachments and versions that you can’t keep track of.
Search and share
Stop hunting for elusive emails, documents, project sites or files. With Google Apps, all your stuff is in one place, can be quickly found with our powerful search (no more sorting and filing), and shared with whomever you wish with just a few clicks.
Work together across distance
Work with your colleagues like you’re in the same room – even if you’re across the country. You can arrange impromptu video chats right from your Gmail inbox or jump into the same document and edit it together as if you’re sitting at the same computer.
Work together across organizations
Google Apps helps you work with your partners, contractors and customers just like you would with your colleagues. Do things like schedule meetings, share docs, hold video chats and create project sites with people outside your agency, if desired.
Invisible IT that just works
Equip your employees with familiar, easy-to-use applications for email and collaboration. And turn on a stream of innovation with 100s of new features added each year with no upgrades or patches to install, freeing up your IT team to focus on more mission critical initiatives.
Familiar tools that millions already use
Apps products like Gmail, Docs, and Calendar are already used by hundreds of millions of businesses, organizations and individuals worldwide. This means you can spend less time training your employees, or learning how to use these tools yourself.
No more patches
Google Apps is updated automatically, so your IT folks can forget about the hassles of downloading and deploying patches or facing the security risks of delayed updates. We make it easy by managing everything, including product updates, via Google servers.
New features, as soon as they're ready
Forget about waiting years for product upgrades. Apps is updated every time you log in, so you get the newest features as soon as they’re ready. And they’re frequently ready; almost every week we’re making updates that can benefit your organization.
No hardware or client software
All you need to use and keep Apps up to date is an internet browser. That means no more specialized hardware or client software to install and maintain, which saves you time spent on trying to get it all to work.
Count on our 24/7 customer support
We’re always available to help via phone or email.
“Our move into the cloud has freed IT staff time to focus on projects that provide more value to the city, departments, and the residents. We now have time to invest in new IT initiatives to help us grow our economic base. With Google Apps, we've received a constant stream of innovations that our users love and has allowed us to finally enjoy late nights at home.”
City of Westerville, Ohio
Go Green
Moving to Google Apps helps reduce both your agency's overall expenses and its environmental impact. Apps is powered by Google's energy-efficient data centers, so it’s less energy and carbon-intensive than on-premise servers.
Reduce your costs, and your environmental footprint
Moving to the cloud means your agency can reduce your data center needs, allowing you to spend less on on electricity and IT infrastructure. Take Gmail: moving your email hosting from on-premise to the cloud could make you up to 80x more energy efficient.
Collaborative tools such as video chat and shared documents help employees feel like they’re in the same room. You’ll reduce extraneous employee travel, office materials, and your overall environmental footprint.
Get sustainable with carbon-neutral IT
Google is a carbon neutral company. We’ve achieved this through a combination of energy-efficient data centers, renewable energy purchases and high quality carbon offsets. This means Google Apps (and all the products you use in our cloud) have a “net zero” impact on the environment.
“Switching to Google Apps supports a number of important Berkeley Lab goals... We now utilize the Google data centers that power Google Apps, which are are among the most efficient in the world, instead of operating our own servers.”
Lawrence Berkeley National Laboratory